POSITION OUTLINE:
The Archdiocese office manager is a person of faith and a professional administrator who can maintain the highest level of confidentiality. This full-time position reports directly to the Archbishop (once appointed); until then, the hired employee will report to the Archdiocesan Office Director. The person will work with the Archdiocese Clergy, Archdiocese Executive Council and Parish Councils according to the Archdiocesan policies and guidelines. Salary is based on the candidate’s experience and background.

PRIMARY RESPONSIBILITIES:

• General administration (phone, copier, computer) and follow-ups with Parish Councils, AEC and parishioners as needed
• Develop required letters, distribute and follow up as needed
• Greet visitors and direct them accordingly
• Maintain office supplies, office equipment and work with vendors as needed
• Document agendas, attend meetings, and document minutes as required
• Develop presentations and manage multi-media equipment
• Keep Archdiocese records as assigned
• Manage annual Archdiocese Appeal
• Assist in creating, managing, printing and distributing the church annual calendar
• Assist in creation and distribution of the weekly Sunday Word
• Maintain Archdiocese website by posting up-to-date communications
• Maintain Archdiocese database of parishioners contacts
• Maintain a master calendar of all Archdiocese activities and events taking place in archdiocese facility.
• Provide clerical support to all Archdiocese committees
• Organize and send bulk mailings
• Arrange for work to be done while on vacation or in training

SKILLS REQUIRED:

• Multi-lingual (English, Syriac and Arabic must); Turkish helpful
• Excellent communication (both verbal and written) skills
• Excellent interpersonal and organizational skills
• Strong planning, multitasking and time-management skills
• Computer skills: Microsoft Word, Excel, email – must
• Website content management, database, social media (Facebook, Twitter), Microsoft Publisher-helpful
• Accounting skills-helpful
• Presentation (such as PowerPoint) and multimedia-equipment skills

CONTACT INFORMATION:
Interested candidates should contact Janine Azar ([email protected]) or Sonia Adamo ([email protected])